Nairobi's Trusted, Affordable School Software Developers · Est. 2020

School Management System Kenya

Run admissions, fees, exams and parent communication from one secure platform. DevNovaTech builds Mpesa ready school management software for primary schools, secondary schools and academies across Nairobi and Kenya.

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150+Projects Delivered

50+Happy Clients

MpesaFee Collection Built In

Fixed QuotesAgreed In KSh Before Work

One System For The Whole School

School Management Software Nairobi

A school management system Kenya principals can rely on replaces scattered files and spreadsheets with one organised platform. Our school management software Nairobi team builds systems that handle student records, fee collection, exams, attendance and parent communication in one place.

Whether you run a small primary school or a large secondary school, our online school management system Kenya schools use gives teachers, bursars and parents the right tools, each through their own private login.

As professional school management system developers Nairobi institutions can depend on, we act as your long term technical partner, from the first quote to the first term and beyond. Our affordable school management system developers Kenya team keeps pricing fixed and clear.

Want online lessons and assignments too? Pair your system with our LMS development service, and if you need a public website for your school, see our web design Nairobi service. We can build them together.

From KSh 75,000 Fixed school management system cost Kenya schools can plan around

School management systems dashboard showing student records, fees and exam results for schools in Nairobi, Kenya

Experience You Can Verify

Best School Management System Developers Nairobi

Choosing the best school management system developers Nairobi has to offer is a major decision, because the system will hold your learners' records and your school's fee income. We do not ask you to take our word for it. We show you the system working, explain every cost in KSh and test Mpesa payments before launch.

Since 2020 our team has delivered more than 150 web and software projects. That track record lets us plan your build accurately and avoid the delays that catch out less experienced school software development Nairobi teams.

If you are comparing options, read our buyer checklist below, then request a free quote and judge us on the answer.

Nairobi Based Since 2020A local team you can meet, call and hold accountable, with years of experience building software for Kenyan organisations.

150+ Projects DeliveredExperience across web, mobile and business systems means a smoother build and fewer surprises.

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Systems Built For Kenyan SchoolsMpesa fees, term based calendars and report cards are designed in from the start, not added later.

Fixed Quotes In KShYou know the price before work begins and the scope is agreed in writing, with no hidden costs later.

Demo Before You CommitSee the system working so your principal and bursar can judge it on real screens.

Training At HandoverWe train your staff so the system is used confidently from the first week of term.

Built Around How Schools Really Work

Online School Management System Kenya

An online school management system Kenya schools trust should save time for every user. From fee collection to report cards, each tool below is built for the daily reality of Kenyan schools.

Student Information Management

Admissions, class lists, guardian details and full student histories kept in one secure school management system Kenya administrators can search in seconds.

Fees With Mpesa

Parents pay school fees by Mpesa, balances update automatically and the bursar sees every payment without chasing paper receipts.

Exams And Report Cards

Enter marks once and generate class positions, subject analysis and printable report cards for each term.

Parent And Teacher Portals

Parents follow fees, attendance and results from a phone, while teachers record marks and attendance from their own login.

Reports And Analytics

Fee collection, attendance trends and academic performance are summarised so principals can decide with facts.

Secure Role Based Access

Principals, bursars, teachers and parents each see only what they should, with student data protected behind private logins.

Every Module Your School Needs

School ERP Software Kenya

Our school ERP software Kenya administrators choose brings every department onto one platform. Start with the modules that matter most today and add others as your school grows, so you only pay for what you use.

Each module shares the same learner records, which means a fee payment, an attendance mark or an exam result is entered once and appears wherever it is needed. Schools that want online classes can also add a learning management system alongside it.

Admissions And EnrolmentRegister new learners, assign classes and streams, and keep guardian contacts accurate from day one.

Fees And FinanceFee structures, invoices, Mpesa payments, balances, receipts and arrears reports in a single ledger.

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Academics And ExamsSubjects, assessments, grading and report cards that follow the way your school marks.

Attendance TrackingTeachers mark daily attendance and parents can be notified when a learner is absent.

Timetables And ClassesOrganise lessons, teachers and rooms so clashes are caught before the term starts.

SMS And NotificationsSend fee reminders, event notices and results alerts to parents and guardians in bulk.

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Staff And Payroll RecordsKeep teacher and staff records, roles and responsibilities organised and easy to review.

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Library And TransportOptional modules for book lending and school bus routes, added when your school is ready for them.

Systems For Every Kind Of School

Primary And Secondary School Software Kenya

Primary and secondary school software Kenya institutions need is never identical. We configure each system around your classes, grading, fee plans and reporting, from nursery to college level.

Primary School Software Kenya

Simple, friendly primary school software Kenya teachers can learn quickly, covering records, fees, assessment and parent updates.

Secondary School Software Kenya

Streams, subjects, exams, boarding and fee balances managed together for day and boarding secondary schools.

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CBC School Management System

Assessment records and report cards arranged around competency based learning, configured to how your school reports.

Private Academies And Colleges

Systems for private academies, tuition centres and colleges that need courses, intakes and fee plans.

Nursery And Pre-Primary

Lightweight records, fees and parent communication for early years centres with small teams.

Multi-Branch School Groups

One system for several campuses, with each branch managed separately and leadership seeing the full picture.

What Is Included In A Standard System

School Management Software Features

The school management software features below cover the essentials of a typical Kenyan school. Larger schools, extra integrations or custom modules are quoted separately.

I Student records, admissions and class management

II Fee structures, invoices and Mpesa fee collection

III Exams, grading, class positions and printable report cards

IV Daily attendance for learners and staff

V Parent portal and teacher portal on any phone

VI Bulk SMS and notification support for parents

VII Role based logins for principal, bursar, teachers and parents

VIII Training for your staff at handover

Budget Friendly Without Cutting Corners

Affordable School Management System Developers Kenya

As affordable school management system developers Kenya schools can trust, we keep costs predictable by planning carefully and agreeing the scope in writing. You get a system built properly for your school, not a rushed generic template.

Clear Scope, No Surprises

A defined module list and a fixed quote mean you never pay for features you did not agree to. Affordable does not mean cutting corners, it means planning properly.

No Per Student Surprises

We explain pricing and any ongoing costs upfront, so your budget stays predictable as enrolment grows.

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Start Small, Grow Later

Begin with records, fees and exams from KSh 75,000, then add library, transport, an LMS or extra branches when your school is ready.

How Much Does A School System Cost

School Management System Cost Kenya

School management system cost Kenya schools pay starts from KSh 75,000 and depends on enrolment, modules and integrations. We explain every figure in KSh before you commit, so there are no hidden costs.

Starter School System

From KSh 75,000

Student records, fees, attendance, exams and report cards for a single small school, scoped and fixed in writing.

Full School ERP

Quoted after discovery

Larger schools needing timetables, staff records, library, transport and parent portals are priced by scope before work begins.

Custom And Multi-Branch

Quoted after discovery

Several campuses, special integrations or unique features are quoted separately once we understand your requirements.

Every quote is free, fixed in KSh and agreed in writing before work starts.

Collect Fees Without The Queue

School Fees Management System Kenya

Fee collection is where most schools lose time. Our school fees management system Kenya projects add Mpesa payments directly into the system, so a parent can pay from a phone and the bursar sees the balance update immediately.

We set up fee structures, match payments to learner accounts and test real transactions before launch, so you go live knowing the money flow works.

Get A School Fees System Quote

Mpesa fee paymentsParents pay from their phones using the learner admission number, and the payment is matched to the right account.

Instant balancesFee balances update as payments arrive, so the bursar always works from current figures.

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Receipts and reportsGenerate receipts, arrears lists and collection summaries by class, term or year.

Tested before launchWe test real payments before your school goes live so you know the money flow works.

Results Without The Paperwork

School Report Card And Parent Portal Software Kenya

Our school report card software Kenya teachers use turns marks into class positions, subject analysis and printable report cards in minutes rather than days. Teachers enter marks for their own subjects and the system does the rest.

Our parent portal software Kenya families can access on a phone lets guardians follow fees, attendance and results without visiting the school office, which strengthens trust between home and school.

Printable Report CardsGenerate report cards in your school format for a class or the whole school in one go.

Class Positions And AnalysisAutomatic rankings and subject performance help teachers spot who needs support.

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Parent LoginParents view results, fee balances and attendance for each child from their phone.

Teacher Mark EntryTeachers enter marks for their own subjects, which reduces errors and speeds up reporting.

Reliable From Quote To Launch

Trusted School Management System Developers Kenya

Trust is earned through clear pricing, honest timelines and working demos. These habits make us trusted school management system developers Kenya schools return to for a new system, an update or advice.

Written, Fixed Quotes

Every project starts with a clear scope and a fixed price in KSh that we both agree to in writing.

Honest Timelines

We agree a delivery window before work starts and tell you early if anything affects it.

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Real Payment Testing

We run real Mpesa transactions before launch rather than assuming the integration works.

Direct Communication

You speak to the people building your system, by phone, email or WhatsApp.

Your Data Stays Yours

Your school owns its records, and we explain how data is stored, backed up and exported.

Support After Launch

We stay available for fixes, updates and questions as terms come and go.

The Standards Behind Every Build

Professional School Management System Developers Nairobi

Being professional school management system developers Nairobi schools depend on is about the details nobody sees until something goes wrong. Clean code, data protection, backups, device testing and proper handover are part of every project.

These standards protect your learners, your staff and your reputation, and they keep future changes simple, so the system you launch today is still easy to improve next year.

Clean, Maintainable CodeWell organised code makes future updates faster and cheaper for your school.

Data Protection BasicsPrivate logins, validated forms, protected admin areas and encrypted connections come standard.

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Backups And RecoveryRegular backups protect years of student records from loss.

Cross Device TestingWe test on common phones, tablets and browsers used by teachers and parents.

Speed On Mobile DataPages are kept light so parents can check results on a basic connection.

Training And DocumentationStaff receive a walkthrough and guidance so nobody is left guessing.

Why Schools Choose DevNovaTech

School Management System Company Kenya

Schools choose us as their school management system company Kenya can rely on for practical reasons: familiar Mpesa payments, honest pricing, software their staff can manage and support that continues after launch.

Mpesa First

We build around the way Kenyan parents actually pay school fees.

Built Around Your School

Classes, streams, grading and report layouts are configured to your own routines.

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Less Paperwork

Records, receipts and results move from files and spreadsheets into one organised system.

Better Parent Communication

Parents see fees, attendance and results without queuing at the school office.

You Stay In Control

Your team manages learners, fees and exams from a simple dashboard.

A Long Term Partner

We support the system through changing terms, new classes and growing enrolment.

No Hidden Fees · Clear Timelines

School Software Development Nairobi

Our school software development Nairobi process is simple, so you always know what happens next.

Discovery Call

We learn how your school handles admissions, fees, exams and reporting, then send a clear quote in KSh.

Design And Structure

We plan classes, fee structures, grading and user roles around your school.

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Build And Mpesa Setup

The system is built, connected to Mpesa and tested with real payments before launch.

Launch And Training

We import your records, train your staff and support you through the first term.

Protecting Student Records

Secure Student Information System Kenya

A student information system Kenya schools use holds sensitive details about children and families, so security is never optional. We build with private role based logins, encrypted connections and regular backups.

We explain how your data is stored and how you can export it, so your school always stays in control of its own records.

Role Based PermissionsEach user sees only the data their job requires.

Regular BackupsStudent records and financial data are backed up so they can be restored.

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Encrypted ConnectionsSSL protects logins and payment requests between users and the system.

Activity TrackingImportant actions are recorded so changes to fees and marks can be reviewed.

A Buyer Checklist

Best School Management System In Kenya

How do you choose the best school management system in Kenya for your school? Use these six questions with any provider you are considering, including us. The answers tell you far more than a price list.

Ask For A Live Demo

A reliable developer can show the system working. Test fees, marks and the parent view yourself.

Check Mpesa Experience

Ask how Mpesa is integrated and tested, since fee collection is the heart of the system.

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Compare What Is Included

Look beyond the price. Hosting, training, SMS and support should be clearly stated.

Confirm Support After Launch

Problems appear mid term too. Make sure someone will answer when you need help.

Ask About Your Data

Know where records are stored, how they are backed up and whether you can export them.

Involve Your Bursar

The people who use the system daily should see it before you decide.

Keep Your System Healthy After Launch

School Management System Support Kenya

Launch day is the start, not the finish. Our school management system support Kenya service keeps the platform secure, current and ready for every new term.

Updates And Fixes

Keep the system current and resolve issues before they disrupt a term.

Term Start Preparation

Help with new classes, fee structures and promotions at the start of each term or year.

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Payment Flow Checks

We can re-test Mpesa collection so issues are caught before parents notice them.

Staff Refresher Training

New teachers and bursars are shown how to use the system properly.

Common Questions

School Management System FAQs Kenya

How much does a school management system cost in Kenya?

Our school management systems start from KSh 75,000. The final cost depends on the number of learners, the modules you need and any integrations. DevNovaTech gives a clear, fixed quote in KSh after a discovery call, so you know the price before work begins.

Who are the best school management system developers in Nairobi?

The best school management system developers Nairobi schools can hire show working demos, quote fixed prices in KSh, test Mpesa with real payments and support you after launch. DevNovaTech has been building software since 2020 and welcomes being judged on those points.

Can parents pay school fees by Mpesa?

Yes. Our school fees management system Kenya projects support Mpesa payments matched to each learner account, with balances and receipts updating automatically.

Are there affordable school management system developers in Kenya?

Yes. Our systems start from KSh 75,000. We scope carefully, start with the modules you need most and quote clearly in KSh, which keeps the project affordable for small and medium schools.

Can the system produce report cards?

Yes. Marks are entered by teachers, then class positions, subject analysis and printable report cards are generated for each term.

Do you support CBC assessment?

We configure assessment and reporting to match how your school records and reports learner progress, including competency based approaches.

Is the system suitable for primary and secondary schools?

Yes. We build for nursery, primary and secondary schools, as well as private academies and multi-branch groups.

Can parents and teachers use it on their phones?

Yes. Parent and teacher portals are designed mobile first so they work on phones, tablets and computers.

Do you also build a learning management system (LMS)?

Yes. Besides school management systems, DevNovaTech builds custom LMS platforms for online lessons, assignments, quizzes and progress tracking. See our LMS development page for details, and ask us about combining an LMS with your school management system.

How long does it take to build a school management system?

Timelines depend on the modules and how quickly your records are provided. We agree a delivery window in writing before work starts.

Is our student data safe?

We use private role based logins, encrypted connections and regular backups, and we explain exactly how your data is stored and how you can export it.

Will you train our staff?

Yes. We train your principal, bursar and teachers at handover and remain available for questions afterwards.

What should I look for in a trusted school management system developer in Kenya?

Look for a live demo, a fixed written quote, tested Mpesa fee collection, a clear timeline and support after launch. Those signs matter more than a long list of promises.

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